How to Keep Your IT Data Safe? 6 Strategies You Need to Implement Now!

Around $600 billion are lost to cybercrime every year; that’s one percent of the global GDP.  

So, no matter who you are, your digital data isn’t safe, unless you take the necessary precautions.  

SMBs are especially at risk of data breaches.  

But, how do you protect your data from cybercriminals? 

In this article, we’ll talk about the 6 most important things you need to do right now to make sure your data doesn’t get in the wrong hands.  

Let’s get started.  

6 Ways to Effectively Protect Your Business Critical Data 

The good news is that you don’t have to worry about your Business Critical Data if you are willing to take the necessary steps.  

Plus, some steps are pretty straightforward and a non-technical person can implement them effectively. However, some are a bit advanced and would likely need professional assistance.  

So, you might need to work with a cybersecurity expert to implement a fool-proof protection system.    

Without further ado, let’s talk about the 6 steps you can take right now to secure your organisation’s data.  

  1. Use Stronger Passwords 

Most of us already know that passwords can effectively encrypt our data, but are we using them wisely? 

Let’s see.  

According to NordPass, a few of the most commonly-used passwords around the world are: 

  • 123456 
  • 123456789 
  • 12345 
  • qwerty 
  • password 
  • 12345678 

So, the first thing you need to do is steer clear of these passwords.  

Plus, because an average person has around 100 passwords, it can be tempting to use the same exact password on different online platforms.  

Does that mean you shouldn’t use easy-to-remember passwords? Not at all! 

What you can do is couple your favourite password with numbers or symbols to add an extra layer of safety. Or even better, use a passphrase.  

In addition, make sure your passwords are at least 8 characters long. Generally, the longer a password is, the more difficult it is to crack.  

Moreover, avoid using the same password on multiple platforms; you can use a password manager like LastPass to store all your passwords without having to write them down.  

  1. Multi-Factor Authentication 

Multi-factor or two-factor authentication provides an extra layer of security to your username and password.  

While it doesn’t make your password any stronger, it prevents any unauthorised login on your account.  

This means whenever someone tries to log into your account, you get the authentication message/notification on your phone.  

Many platforms urge users to use two-factor authentication. This is to make sure your data doesn’t get in the wrong hands.   

So, even if someone gets your login credentials, they won’t be able to access your data without your permission.  

  1. Firewalls 

A firewall essentially establishes a protective barrier for your network.  

It blocks or allows traffic based on a predetermined set of security rules.  

So, by installing a firewall on your network, you can block unwanted traffic and keep your data safe from potential breaches.  

There are different types of firewalls, so, you’d need to install the right one depending on your organisational needs.  

The factors that affect the type of firewall you need include: 

  • The number of remote users 
  • Number of facility sites 
  • Throughput needs 
  • Projected business growth 

Your in-house IT staff, an MSP (managed service provider), or an outside provider can help you choose the right one. 

Moreover, many firewalls can be set up to provide particular cybersecurity needs.   

  1. Monitoring and Patching 

In order to make sure your Business Critical Data is safe; you might also want to monitor your network for potential threats.  

Moreover, have your IT team install the latest patches to protect your infrastructure from any security and performance issues.  

Every personal device should also have reliable anti-malware and anti-virus software installed. Some systems already come with virus protection software, though.  

If not, there are a lot of free and cost-effective options available out there.  

  1. Implement Role-Based Security 

You don’t want to let every employee access all of your company information as it increases the chances of data leakage.  

Instead, what you want to do is implement a role-based security system.  

This just means that every employee in your organisation can only access the information they need to carry out their job. 

For instance, a sales representative might only need access to your organisation’s sales database.   

  1. Cybersecurity Training 

How can you expect to protect your organisation from cyber threats when you don’t even know they exist? 

Cybersecurity awareness training can help you understand how cybercriminals are operating, allowing you to develop an effective counter-strategy. There are numerous free and paid cybersecurity awareness training programs online.  

A data breach in your IT infrastructure can prove to be pretty costly. So, don’t shy away from educating yourself and your employees about the possible threats.  

It shouldn’t be a one-time thing either; the digital landscape is always evolving, so you need to keep yourself informed.  

This means you need to make cybersecurity awareness a core part of your organisation to ensure the effective protection of your IT data.  

Keep Your IT Data Safe 

A data breach can lead to irreparable damage to your company’s reputation.  

Your customers would lose trust in your services, which would decrease your sales.  

Plus, you’d miss out on a lot of word-of-mouth sales for quite a while.  

So, you want to keep your IT data as secure as possible.  

Implementing the 5 steps discussed in this article will make sure of that. You don’t want to leave any stone unturned when it comes to securing your IT data.  

Here’s a quick recap of how you can ensure a fool-proof IT infrastructure: 

  • Set strong passwords 
  • Use two-factor authentication 
  • Implement firewalls 
  • Monitor threats 
  • Educate yourself about cybersecurity 

You know you can outsource everything to a managed IT service like us, right? 

It would be smart to let professionals handle everything while you focus on growing your business or company.  

Let BusinessONE Keep Your IT Data Safe.  

Get in Touch! 

vCIO

BusinessONE also provides quarterly planning and review sessions with a virtual Chief Information Officer (vCIO), who will consult and work with you and your team to approach IT strategically in an ever-changing environment and to keep you ahead of your competitors.

Training

All BusinessONE support levels include virtual training.

Training is essential to help your staff get the most out of Microsoft 365. Training is provided via Microsoft Teams and is generic on a topic of your choice from our catalogue.

Onsite Support Allocation

BusinessONE includes limited onsite support depending on the support level you choose.

Support provided Monday – Friday, 8:30 am – 5:30 pm. After-hours support is available as an add-on.

Service/Change Requests:

BusinessONE includes limited Service/Change requests depending on your support level and number of staff.

A service/change request is a request for information, advice, or additional services/functionality. 

Examples of a Service Change/Requests:

  • Reset a password
  • Install a workstation for a new user
  • Create a new distribution group

Helpdesk Support/Incident Management:

BusinessONE includes unlimited helpdesk support/incident management.

This means that we will work with your employees and respective service providers to resolve any issues quickly and promptly if there is an unplanned interruption to a service or a reduction in the quality of service within your environment.

Examples of an Incident:

  • Unable to print
  • Error messages while saving a document
  • Mailbox or OneDrive Sync Issues


Support provided Monday – Friday, 8:30 am – 5:30 pm. After-hours support is available as an add-on.